If you are a new student or have forgotten how to use the Registration and Enrolment Module, get familiar with the steps to enrolment described below.
You may also wish to download and print this How to Enrol Step-by-Step Guide to use as you follow through the steps.
Step 1. Before you log in, make sure that you...
- go to Search Course Timetables and you select courses along with their catalogue numbers. You should also check departmental/supplemental calendars for course restrictions, placement test requirements, special permissions etc.
- pick two or three alternative courses/sections/groups etc. in case your first choice is full.
- build your timetable so that it is conflict free. The registration and enrolment system will not warn you if there are scheduling conflicts. Map out your class schedule using the timetable worksheets.
- schedule all components (i.e. a lecture and lab, tutorial or workshop for courses that contain more than one component) into your timetable.
- if you are a new student, sign up for a Passport York account.
Step 2. Log in to the system
Log in to the Registration and Enrolment Module using your Passport York username and password. If you are a new student sign up for a Passport York account.
Please note that it is unacceptable to use computer programs or scripts to gain access to the registration and enrolment system.
You may be blocked at this point from enrolling because:
- you may be logging in incorrectly or you may have used the wrong username and password;
- you are logging on before your enrolment access begins;
- you are not academically eligible to enrol for the session based on your most recent grade report decision;
- you have outstanding debts of $75 or more to the University;
- the registration and enrolment system is temporarily unavailable;
- it is determined that you have used a computer program or script to access the registration and enrolment system; or
- you try to add, exchange or transfer the same course or section, more than 100 times in a 24 hour period.
To resolve any questions, please contact Registrarial Services at 416-872-YORK (9675). You can recover a forgotten Passport York username or password online, or contact the Computing Commons Counter. Their contact information is: Computing Commons, William Small Centre; e-mail: accounts@yorku.ca or telephone: 416-736-5800.
Step 3. Proceed to enrol (add, drop, transfer or exchange courses)
You can now proceed to enrol. There are four enrolment procedures you can do:
Add a CourseDrop a CourseTransfer a Lab, Tutorial or SectionExchange a CourseYou can enrol in a course. Follow the steps:
- Click add a course.
- Type the catalogue number in the add course field.
- Click the add course button.
- The catalogue number, course and title will be displayed.
- If this is the course you want to add, click yes.
If you are unable to add the course, you will get an explanation.
You can drop a course.
- Click drop a course.
- Highlight the course you want to drop.
- Click the drop course button.
- The course and title will be displayed.
- If this is the course you want to drop, click yes.
Dropping a course may have a financial impact. Check the refund tables.
If you are unable to drop the course, you will get an explanation.
If you are enrolled in a course with a lab, tutorial or section, you can transfer into a different lab tutorial or section in the same course, in the same term.
- Click transfer course.
- Type the catalogue number of the meet or group that you want to transfer into.
- Click the transfer course button. The catalogue number, course and title will be displayed.
- If this is the transfer you want, click yes.
Because a successful transfer performs a drop of a lab, tutorial or section, it may have a financial impact. Check the refund tables.
You can exchange a course you are in for a different one.
- Click exchange course.
- Type the catalogue number of the course you want to add.
- Highlight the course you want to drop.
- Click the exchange course button. The catalogue number, course and title of both the course you are adding and the course you are dropping will be displayed.
- If this is the exchange that you want to make, click yes.
Using the feature to exchange a course performs the course add and course drop for you in one step. If you are not able to get into the second course successfully, e.g. it is full, you will still remain enrolled in the first course. If you are successful, the first course will be dropped. Because a successful exchange performs a course drop, exchanging a course may have a financial impact. Check the refund tables.
If you are not able to make the exchange, you will get an explanation.
Step 4. Before you log out, check your...
- course enrolments and correct any errors, if there are any.
- completed timetable to ensure that you have not enrolled yourself into any conflicts. It is your responsibility to avoid timetable conflicts.
Step 5. Log out of the system
- When you are finished, always log out by clicking the logout button on the top of the window.
- Go to Plot my Timetable to get your class schedule.
- Pay your registration deposit to officially register in your courses.
| Structure (Type) of the Course |
|---|
| CLIN | clinical | | CORS | correspondence | | DIRD | directed reading | | DISS | dissertation | | FDEX | field experience | | FIEL | field trip | | IDS | individual directed study | | INSP | internship | | INTR | Internet | | ISTY | independent studies | | LAB | laboratory | | LECI | lecture and Internet | | LECT | lecture | | LGCL | language classes | | PERF | performance | | PRAC | practicum | | REEV | research evaluation | | RESP | research paper | | REVP | review paper | | SEMR | seminar | | STDO | studio | | THES | thesis | | TUTR | tutorial | | WKSP | workshop |
| | Acronyms for the Faculties |
|---|
| AK | Joseph E. Atkinson Faculty of Liberal & Professional Studies | | AP | Faculty of Liberal Arts & Professional Studies | | AS | Faculty of Arts | | ED | Faculty of Education | | ES | Faculty of Environmental Studies | | FA | School of the Arts, Media, Performance & Design (formerly Faculty of Fine Arts) | | GL | Glendon College /
Collège universitaire Glendon | | GS | Faculty of Graduate Studies | | HH | Faculty of Health | | LW | Osgoode Hall Law School | | SB | Schulich School of Business | | SC | Faculty of Science and Engineering |
| | Acronyms for the Days of the Week |
|---|
| M | Monday | | T | Tuesday | | W | Wednesday | | R | Thursday | | TR | Tuesday and Thursday | | F | Friday | | MWF | Monday, Wednesday and Friday | | S | Saturday | | U | Sunday | | SU | Saturday and Sunday |
You can also view a list of the building acronyms (abbreviations) of both the Keele and Glendon campuses. |
FAQs
Responsible for college registration activities and maintenance and integrity of all student records. Compiles data, surveys, and reports on enrollment and educational activities for administration, government, and other external agencies. Performs and approves official graduation audits.
What are the four roles and functions of the registrar? ›
General duties and function
Typically, a registrar processes registration requests, schedules classes and maintains class lists, enforces the rules for entering or leaving classes, and keeps a permanent record of grades and marks.
What is the role of a registrar in a University in India? ›
A registrar is a person who serves as an official to keep registration and official records. University Registrar is responsible for maintaining student academic records and course data, including helping students schedule and register for classes to ensure their academic performance meets graduation requirements.
How to be a good registrar? ›
What makes a good registrar?
- Learn names of all the junior staff and nurses. ...
- Tell your ressies when they are doing a good job, and when they make a good call/ do a procedure well / are clearly trying their best.
- Teach your Ressies. ...
- Ask your ressies for what they think.
The Registrar's Office is the “Keeper of the Academic Record.” Our job is to ensure integrity and accuracy in anything involved with your academic history.
What does registrar control? ›
Office management.
Registrars are responsible for departmental leadership, planning and budgeting, personnel, and collaborating with faculty, students, and other campus offices.
Which function would be performed by the registrar? ›
A registrar's function is to maintain the register of the issuer for each issue of securities. The registrar records the name, address and tax identification or social security number of each individual and entity that owns the securities of a company.
What is the role of a local registrar? ›
The role of the Local Registrar's Office is to process documents on behalf of the Court of Queen's Bench, act as liaison between the Judiciary and the legal community, and to assist in the interpretation of the Rules of Court.
Who appoints the registrar? ›
Within the local limits of the ordinary original civil jurisdiction of a High Court, the Registrar shall be appointed by the Chief Justice of such Court, and without such limits, by the State Government. Every Registrar so appointed may be removed by the Chief Justice or State Government appointing him.
What is a registrar in finance? ›
The registrar determines which shareholders are paid a cash or stock dividend. A cash dividend is a payment of company earnings to each shareholder, and a stock dividend means additional shares are issued to each shareholder. To pay a dividend, the corporation sets a record date.
Principal is the head of the institution and hence the first responsible person of the college. As the academic leader, he/she has to oversee that the institution runs properly in accordance with its vision and mission.
What rank is a registrar? ›
A specialty registrar (StR) at times referred to as a registrar, is a junior doctor who has completed their foundation training but is still in training in a specialty area of medicine. “Hello, my name is Ellen, I am a Emergency Medicine trainee. I am a fully qualified doctor who is training to be a surgeon.
What are the duties of PA to registrar? ›
Completes a broad variety of administrative tasks for the President/ Vice-Chancellor/ Registrar, including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, ...
What is the job description of an art registrar? ›
Oversee the procedures for the generation of Certificates of Authenticity for sold artworks. Oversee the procedures for sending and receipt of artist's certificates, installation and care instructions and condition reports where necessary.
What is an administrative officer? ›
An Administrative Officer , or Admin Officer, is responsible for providing administrative support to an organization. Their duties include organizing company records, overseeing department budgets and maintaining inventory of office supplies. Build a Job Description. Are you a Job Seeker?
